Eagle County 4×4
Adopted September 8, 2022
Article 1 – Name
The name of the association shall be the Eagle County 4×4, hereinafter known as the Club.
Article 2 – Objective
The objective of the Club shall be to promote the interest of responsible amateur off-road driving in all respects. The Club shall operate as a recreational, social and non-profit organization. We will abide by the guidelines of Tread Lightly.
Article 3 – Membership
Every member of the Club will become so upon payment of annual dues and submission of a signed liability waiver and rules agreement.
The annual dues shall be $100 for each adult Member and $150 for a couple in the same household. The fiscal year shall run from January 1 to December 31.
Children under 18 years of age shall be considered a Junior Member and shall pay no dues. Junior Members receive no voting rights.
Voting Members will be limited to permanent year-round residents of Eagle County and the immediately adjacent Grand, Summit, Lake, Pitkin, Garfield and Routt counties.
Residents from outside the Voting Member-eligible region, as well as part-time residents, may join but will be considered Associate Members. Associate Members pay half dues and receive no voting rights.
Article 4 – Officers
The Officers of the Club shall be a President, Vice President, Treasurer and Secretary.
The President shall preside at the meetings of the Club and shall exercise the functions as stated herein. In his absence, or at his request, a Vice-President shall preside at such meetings.
The Treasurer shall collect all revenues of the Club and shall pay all debts legally incurred by the Club. The Treasurer will keep the Club’s accounts and be prepared to present an accounting at each regularly scheduled meeting.
The Secretary shall keep the records of the Club and of the Board of Directors. The Secretary shall schedule and notify all members, in writing or email, of the date and place of meetings.
Article 5 – Board of Directors
The Board of Directors shall consist of the officers and up to three (3) additional directors elected at-large.
Resignations shall be made in writing to the Secretary. Replacements for any vacancies shall be made by a vote of members present at the next Club meeting. A temporary appointment may be made by the President to be in effect until the next meeting.
All Directors are elected to hold offices for the fiscal year or until their successors are elected.
A person may hold only one office. Only Voting Members are eligible to hold office.
Article 6 – Committees
The Board of Directors shall have the power to appoint such committees as they find necessary to properly conduct the business of the Club. Associate and Junior Members are eligible for committees.
Article 7 – Meetings
Written or email notice of any meeting shall be sent to all members at least seven (7) days prior to such meetings.
The officers may, at any time, call a special meeting of the Club. The notice of every special meeting shall state the purpose for which it is called.
Forty percent (40%) of the Board of Directors shall constitute a quorum.
At any meeting, each member shall have one vote. A majority of members present and voting shall be necessary to approve any measure put to a vote. No voting shall be by proxy.
When necessary, upon a motion with second and a majority vote, Robert’s Rules of Order, Revised will be used to conduct business.
Article 9 – Elections
The Club shall elect its officers and Board of Directors at the first meeting of the year. All elections shall be by written ballot, unless an alternate method is approved by a majority of members present and voting.
Article 10 – Expulsion
A Director of the Club may be expelled for cause by a unanimous vote of the Board of Directors exclusive of the person in question.
A member may be expelled by a vote, by secret ballot, of two-thirds (2/3rds) of the Members present and voting. Said action shall only be taken after recommendation of the Board of Directors.
An individual member and/or guest may be precluded from participation in or at Club sponsored events for cause, including, but not limited to, harassment, disorderly conduct, illegal conduct, or use of alcohol, marijuana, and illegal drugs and behavior dangerous to other persons, by a vote taken by secret ballot, in which two-thirds (2/3) of the Members present and voting approve of said measure. Said action may only be taken after recommendation of the Board of Directors, which recommendation must be made by a vote of two-thirds (2/3) of the Board of Directors.
An individual member or guest who has been precluded from participation in or at Club sponsored events may, after a minimum period of one (1) year has passed, be reinstated by a majority vote of the Board of Directors.
Article 11 – Dissolution
If the Club should dissolve its corporation, all assets shall be donated to a non-profit organization. The receiving organization shall be voted upon by all Members present at the final meeting.
Article 12 – Indemnification
Neither this corporation, nor its officers or directors shall be held liable for any loss, injury or damage to, or in any respect, of any person or property howsoever arising or caused.
It is the responsibility of the Secretary to secure a Directors and Officers liability insurance policy. The purchase or renewal of the liability insurance policy may be made without a vote if waiting for the next meeting would result in a lapse of coverage.
Article 13 – Amendments
The constitution may be amended or repealed by a vote of two-thirds (2/3rds) of the Members present and voting at the meeting duly caused for the purpose.
The Club may maintain a separate By-Laws document governing day-to-day operations. Amendment of the By-Laws will require a majority vote of the Members at any meeting with a quorum present.